Assisted living

Know what is due, and print what proves it

Your state's own requirements — drills, training, filings, postings, records — each cited, each with the tool that produces the document, and one place that says what is due next.

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Want the rules rather than the document? The requirements, per state, each cited and dated →

• What applies to meYour state's own requirements, each cited — and what is due next.

Everything else for assisted living

• Fire Drill Schedule Generator — 12 Months by ShiftTwelve months of drills, across every shift, at times that vary.
• Purchase Order GeneratorWhat was ordered, at what price, with a spending cap — on one page.
• Vendor Bill TrackerEvery bill you entered, soonest due first, with what it was for.
• Expense & Receipt LogWhat was spent, where, by whom and on which job.
• Emergency Preparedness Staff Training RecordTrained on time — or how many days past the deadline.
• Individual Resident Emergency Information SheetOne sheet per resident — how they get out, and who gets them out.
• Facility Compliance Calendar BuilderA dated 12-month fire & life-safety calendar with overdue flags.
• Fire Extinguisher Monthly Inspection LogEvery unit walked, every finding written down, dated for the file.
• Emergency Lighting & Exit Sign Test LogEvery fixture tested, and the duration you actually held.
• Generator Test & Run LogEvery run, its duration, its load and its faults — one log per set.
• Fire Door Assembly Inspection LogEvery door, every failed item named, dated for the file.
• Smoke Detector & Fire Alarm Test LogEvery device, where it is, and what happened when you tested it.
• Water & Bathing Temperature LogThe temperature you measured, fixture by fixture, dated.
• Refrigerator & Freezer Temperature LogEvery unit, every reading, on one printable sheet.
• Eyewash Station & Emergency Shower Inspection LogEvery station activated, checked and dated.
• AED Inspection LogEvery unit walked, pads and battery dated, printed for the file.
• First Aid Kit Inspection LogEvery kit inspected, counted, and a restock list to take to the cupboard.
• Emergency & Disaster Drill LogWhat you tested, who took part, what failed and what you are fixing.
• Elopement / Missing Person Drill LogA dated drill record with the scenario, the response and what changed.
• Pool & Spa Water Test LogEvery reading, per body of water, on a printable monthly log.
• Boiler LogOne chronological monthly log per boiler, printed for the file.
• Generator Fuel & Runtime LogHow long the set has run, and whether there is fuel to run it again.
• Cooling Tower Water Treatment LogReadings and treatment per tower, flagged against a range you set yourself.
• Backflow Preventer Test LogEvery test reading against the assembly it was taken on, with the tester and the gauge.
• Grease Trap & Interceptor Cleaning LogWhat was opened, pumped and cleaned, per unit, with the hauler ticket.
• Roof Inspection LogYour roof areas, the same eleven questions, one dated sheet per walk.
• Corrective Action Plan TrackerEvery finding, its owner, what is being done, and what came back.
• Meeting Minutes & Action ItemsMinutes, and actions that go somewhere real instead of into a second list.
• Employee Onboarding ChecklistFirst-day and first-week tasks, owned by name, with dates.
• Employee Weekly TimesheetA week of hours per person, totaled, with a line to sign.
• Daily Attendance LogWho was in and when, with no reasons and no points.
• Time Off Request LogWho asked for what days, what was decided, and who is covering.
• Staff Away CalendarWho is away over a period, and who is picking the work up.
• Weekly Staff RosterWho is working, in what role, on which days and at what times.
• Shift Handover LogWhat the next shift needs to know, and where each item stands.
• One-to-One Meeting LogWhat was discussed and agreed, conversation by conversation.
• Performance Review RecordWhat was reviewed, what was observed, and what you both agreed.
• Performance Improvement PlanObjectives, how you will both know, and the support behind it.
• Disciplinary Conversation RecordWhat happened, what was expected, what they said, and what happens next.
• Exit Interview RecordWhat you asked and what they said, in their words.
• Training Completion RecordAn internal record that a session took place. Not a certificate.
• Competency Observation RecordWhat was observed, by whom, and what they saw.
• Technician Credential TrackerThe cards each person holds and the dates written on them.
• Employee Injury ReportWhat happened, where, who was there and what was done.
• Modified Duty Assignment RecordThe duties and the dates. It never records why.
• Workplace Grievance LogThat it was raised, that it was dealt with, and where the file is.
• Employee Emergency Contact RecordWho to call and on what number. Nothing medical, ever.
• Employment Verification LetterDates and position, confirmed in writing. Deliberately nothing else.
• Pay Rate Change LogWhat changed, who agreed it and from what date — with no figure in it.
• Workplace Suggestion LogIdeas raised, and what was actually done about each.
• Employee Referral LogWho referred whom, for what role, and where it got to.
• Volunteer Hours LogWho volunteered, when, on what, and for how long.
• Succession & Cover MatrixWho holds each position, who covers it, and where the gaps are.
• Staffing Plan RegisterThe roles you intend to have and by when. It names nobody.
• Training Needs AnalysisWhat you want covered, for which roles, and roughly when.
• Shift Swap & Cover LogWhich shift, who took it, and who said yes to the swap.
• Employee Offboarding ChecklistEquipment back, access off, handovers done — each with a name against it.
• Training Matrix by RoleWhich training each person needs, and where each of them has got to.
• PPE & Equipment Issue RegisterWhat was issued, to whom, when — and whether it came back.
• Candidate Pipeline TrackerEveryone you are considering, and their stage — without a spreadsheet nobody trusts.
• Interview ScorecardRatings with the evidence beside them — and no number pretending to be a decision.
• Job Requisition TrackerWhich positions somebody asked for, and where each request has got to.
• Offer Letter BuilderA clean, consistent offer letter draft — yours to review before it goes.
• 30/60/90 Day PlanWhat a new starter will have done by thirty, sixty and ninety days — and how it went.
• Policy Acknowledgment TrackerWhich policy, which version, who was asked, and who said they had read it.
• Employee Document ChecklistWhich documents are on file for somebody, where they are kept, and what is missing.
• Employee Role Change ChecklistAccess, equipment, systems and who to tell when somebody changes role.
• Job Description BuilderA clean, printable description of the role — in words you wrote.
• Hiring Process ChecklistThe steps you follow to fill a position, owned and dated.
• Hiring Manager Intake FormWhat the role actually needs, agreed with the manager before you start looking.
• Interview Question BuilderOne question set, agreed before you meet anybody, printed for the panel.
• Interview Schedule PlannerEvery interview session for a candidate: when, who, and whether it happened.
• Candidate Communication LogEvery time you contacted somebody about a role, and what came back.
• Purchase Requisition FormA clean request — items, quantities and unit prices — for whoever approves it.
• Purchase Order LogOrders placed, what they were for, and what has actually turned up.
• Expense Reimbursement FormA legible claim — date, what for, amount, receipt held — for whoever approves it.
• Expense Approval RegisterClaims waiting on a decision, who owes the answer, and what they decided.
• Capital Request FormWhat is being asked for, why now, and where every figure came from.
• Matter TrackerThe files you have open, who is responsible, and where each has got to.
• Matter Deadline TrackerThe dates you were given on a file, and who gave you each one.
• Document Request TrackerWhat was asked for on a file, who is collecting it, and what went out.
• Contract Review TrackerWhich documents are with which reviewer, and where each got to.
• Filing & Submission LogWhat you sent, to which office, when, and what came back.
• Invoice Approval RegisterWhich bills somebody has signed off, and which are still sitting there.
• Project Decision LogWhat was decided, by whom — and the reasoning nobody remembers later.
• Facility Compliance Log BookThe log sheets your systems require, at the right frequency.
• Preventive Maintenance Checklist GeneratorA facility-specific preventive-maintenance checklist.
• Corrective Action TrackerEvery finding on one list, with an owner and a date, until it is closed.
• Maintenance Request FormThe request, triaged, and the work order it becomes.
• Equipment / Asset Service RecordEverything ever done to one piece of equipment, on one page.
• Vendor & Service LogEvery visit, building and machine — and whether their insurance is current.
• Incident ReportThe report, and — where the state is one we have read — who has to be told.
• Near-Miss ReportThe same record as an incident, without the duties an injury would trigger.
• Elevator Service LogEvery callback, repair and service visit on one sheet, per building.
• HVAC Maintenance LogPM visits, filters, coils, belts and repairs against the unit they happened to.
• Pest Control LogWhat was found and treated, area by area, and what still needs doing.
• Kitchen Hood / Exhaust Cleaning LogHood, filters, duct and fan — what was reached and what was flagged.
• Ladder Inspection LogEvery ladder checked against the same ten questions, with the finding written down.
• Utility Meter Reading LogEach meter its own record — the number as it read, the date, and who read it.
• Forklift Condition Check LogEach truck its own record — hour meter, condition checks, and what came out of use.
• Facility Safety Rounds ChecklistYour areas, your questions, one dated sheet per round.
• Dryer Vent Cleaning & Laundry Safety LogThe contractor’s cleaning and your own round, kept as two records.
• Job Hazard Analysis BuilderSteps, hazards, controls and PPE on one printable sheet.
• Key Control LogWho has which key right now, and who had it before.
• Hot Work Permit Form & Fire Watch LogThe form your authorized person signs — checks, window, fire watch, closeout.
• Building Capital Plan BuilderA 20-year replacement forecast you can hand to an owner or a board.
• Vendor Certificate of Insurance TrackerWhich vendor certificates have lapsed — and the chase letter written.
• License, Permit & Certificate TrackerEvery license, permit and certificate in one list, soonest first.
• Emergency Utility Shutoff RegisterWhere it is, which one it is, and who to call — on one printed page.
• Equipment Warranty TrackerWhat is still in term, against the equipment it belongs to.
• Maintenance Parts InventoryA count that is added up from what moved, not typed over.
• Legionella Water Management Plan BuilderYour building's own program — systems, diagram, controls and review — ready to print.
• Property Condition Assessment (PCA) ReportImmediate repairs and the replacement reserve, from one walk-through.
• Boiler Service Visit LogEvery engineer's visit on the boiler it happened to.
• Water Heater Service LogFlushes, anodes, valves and repairs against the heater they happened to.
• Pump Lubrication LogWhat was greased, with what, and how the bearings were found.
• Chiller Operating LogOne record per machine — temperatures, pressures, current, hours.
• Cooling Equipment Inspection LogTen honest questions per unit, one dated sheet per walk.
• Drain & Sewer Maintenance LogWhat was cleared, where, and what the line was blocked with.
• Equipment Cleaning LogWhat was cleaned, how it was found, and what could not be reached.
• Waste Collection Service LogWhat the hauler took, what they left, and why.
• Grounds Maintenance LogLots, walks, fences and lighting — done and found on one entry.
• Landscaping Service LogEvery crew visit, what they did, and what they noticed.
• Snow & Ice Response LogWho attended, when they arrived and left, and what they treated.
• Plumbing Fixture Inspection LogFlow, drainage, leaks and condition — fixture by fixture.
• Exterior Building Inspection LogTwelve questions per elevation, one dated sheet per walk.
• Interior Building Condition LogFloors, walls, ceilings, doors and exits — area by area.
• Lighting Inspection LogWhat is out, what flickers, what is missing a diffuser.
• Door & Hardware Inspection LogCloses, latches, locks — door by door, with what was found.
• Window Condition LogGlazing, seals, operation and restrictors — window by window.
• Roof Leak TrackerEvery reported leak, from the day it was found to the day it was fixed.
• Equipment Downtime LogWhen it went down, what it affected, and when it came back.
• Service Follow-Up TrackerThe part on order, the return trip, the quote that never came.
• Maintenance Material RequestWhat was asked for, by whom, and where the request got to.
• New Matter Intake ChecklistThe opening steps, who is doing each, and which are actually done.
• Conflict Check LogWhat was searched, by whom, when, and the outcome in your own words.
• Billable Time SheetDated entries on one matter, totaled in hours and nothing else.
• Client Cost Advance LogCosts you paid from your own account, and whether they were billed on and recovered.
• Filing Fee LogFees you paid, to which office, in the amounts your receipt says.
• Evidence Transfer LogWhich item moved, between which labels, when — and where the real custody record is.
• Statement Collection LogWhose statement you are waiting on, how far it got, and where the signed one is.
• Legal Hold TrackerWhat is being preserved, who was told, and whether it has been released.
• Records Retention ScheduleYour record classes, the period you set for each, and the basis you recorded.
• Records Destruction LogWhat the batch was, who authorized it, the date and the method you recorded.
• Resolution RegisterDecisions you state were made, by which body, and where the signed record is.
• Entity Filing CalendarThe filings you know about, on the dates you entered, and where each got to.
• Insurance Claim LogClaims you reported, who is handling each, and what you were last told.
• Visitor Sign-In LogWho signed in, who they are seeing, and the times — with earlier entries hidden.
• Equipment Checkout RegisterWhat went out, to whom, when it is due back, and what state it returned in.
• IT Asset RegisterEvery device, who it is assigned to, and where it actually is.
• Software License & Subscription RegisterWhat you subscribe to, how many seats, what it costs and when it renews.
• Document Control RegisterWhich controlled document is at which revision, who owns it, and what changed.
• Policy Register & Review ScheduleThe policies you have, who owns each, and when you said you would review it.
• Standard Operating Procedure BuilderPurpose, scope, numbered steps, who does each, and a revision history.
• Meeting Agenda BuilderTopics, who leads each, how long you are giving it, and what to read first.
• Asset Disposal RecordWhat was disposed of or transferred, where it went, and on whose authority.
• Delegated Authority MatrixWhat each role may decide, the limit you set, and the conditions on it.
• Customer Complaint RegisterWhat was reported in their words, who is handling it, and what you did.
• Office Supply InventoryWhat is in the stationery cupboard, counted from what came in and went out.
• Sprinkler System Inspection LogA dated walk-by record for each sprinkler system, and what you found.
• Fire Pump Run LogThe numbers somebody read off the pump and its controller, kept per pump.
• Standpipe & Hose Connection Inspection LogThe condition of each hose connection, dated and kept per location.
• Means of Egress Inspection LogWhat you saw on each exit route, on the day you walked it.
• Combustion Analysis RecordThe figures your analyzer printed, kept against the appliance they came from.
• Refrigerant LogWhat went in, what came out, on what date, against which machine.
• Fire Alarm Service ReportWho attended your alarm system, when, and what they told you.
• Service Agreement RegisterWhich agreements exist, who they are with, and when each runs out.
• Insurance Policy RegisterYour own policies and when each one runs out.
• Lockout/Tagout Lock RegisterWhich lock or tag exists, who has it, and what your inspection found.
• Confined Space Attendant LogWho went in, who came back out, and when.
• Root Cause Analysis WorksheetA structure for your own reasoning, printed for a group to work through.
• Panel Schedule (Circuit Directory)Which way feeds what, printed for the inside of the door.
• Housekeeping ScheduleYour areas, what is done in each, and how often you decided.
• Chemical Inventory & SDS IndexWhat you keep, where it is, and where the real SDS is filed.
• Storm Preparedness LogYour checks before, during and after, and what you found.
• Escalation MatrixYour levels and contacts, on one page somebody can read at 2am.
• System Outage Notification LogWho you told a system was down, who told them, and when.
• Information Asset RegisterWhat information exists, where it lives, and who owns it — described, never copied.
• Privacy Incident LogThat an incident was logged, who is handling it, and what was done — with the dates.
• Archive Box & Records IndexEvery box, what is in it, where it is, and when you said you would review it.
• Archive Retrieval LogWhat was pulled from the archive, by whom, and whether it came back.
• Confidential Waste Collection LogDate, carrier, containers and reference — one sheet per period.
• Telephone & Message LogWho called, who it is for, and what they asked you to pass on.
• Travel & Accommodation Booking LogWho is traveling, where, when, and what you expect it to cost.
• Pool Vehicle Booking LogWho had it, where they went, mileage out and in, and what state it came back in.
• Accessibility Walkthrough LogThe places you chose to look at, and what you observed at each one.
• Project Closure ReportWhat was delivered, what is left over, and what you learned — on one sheet.
• Internal Service Request LogWhat was asked for, who is doing it, and whether it got done.
• Office Move & Fit-Out ChecklistTen ordinary coordination tasks to start from, and everything you add.
• Contract Obligation RegisterThe obligations and dates you extracted from a contract, and who is watching each.
• Confidentiality Agreement RegisterWhich confidentiality agreements exist, with whom, and where the signed one is.
• Client Communication LogThat a call, letter or meeting happened, and what has to happen next.
• Engagement Scope Change LogWhat was added or removed, when, who agreed it, and how it was confirmed.
• Counsel & Expert Instruction LogWho was instructed, when, what category of material went, and where the bundle is.
• Professional Undertaking RegisterThe undertakings you say were given, and where each has got to.
• Matter File Closure ChecklistThe closing steps, who is doing each, and which are actually done.
• Precedent & Template IndexYour own precedents, which version is current, and what you said about when each fits.
• Matter Costs Estimate WorksheetLines, the rate and hours behind each, and what the estimate comes to.
• Matter Budget & WIP WorksheetWork and costs recorded, what has been billed, and the balance against your budget.
• Document Execution LogWhat was signed, by whom as you label them, when, and where the original is kept.
• Matter Referral LogWhere a matter came from, or where work was sent, and what came of it.
• Client Verification LogThat your own verification was completed, and where the evidence is stored.
• Water Quality Sampling LogWhere a sample was taken, when, by whom, and what came back.
• Fire & Smoke Damper Inspection LogWhich damper, where its access is, and what it did when operated.
• Kitchen Suppression System LogWhat was looked at on the suppression system, as observed facts.
• Water Storage Tank Inspection & Cleaning LogWhat was inspected, cleaned, disinfected and flushed — and by whom.
• Sump & Ejector Pump Test LogSomebody lifted the float and wrote down what happened.
• Thermal Imaging Survey LogThe temperatures somebody read off a camera, kept per point.
• Steam Trap RegisterThe traps you have, what the last check said, and what was replaced.
• Compressed Air System LogThe readings somebody took off a compressor and its dryer.
• Lightning Protection Inspection LogWhat you saw on the system, and what the instrument showed.
• Hazardous Material Location RegisterWhere your own records say something is, and which document says so.
• Access Badge & Credential RegisterWho has which badge, from when, and whether it came back.

Everything here is free and needs no account. Where a tool states a legal requirement it shows the rule and the date we last checked it — and where we have not confirmed something, it says so rather than filling the gap. All 407 tools · Other ways in: Contractors & maintenance pros · Landlords & property managers