Capital plan
What's going to need replacing, when, and what to set aside. Enter the year each thing went in — the plan builds itself.
What kind of building?
This loads the components a building of that type usually has, with a typical planning life on each. You change anything that doesn’t match.
What this gives you
A dated, printable plan you can put in front of an owner, a board, or a lender: the year each component comes due, what it costs when it does, what falls in the next five years, and the annual figure that keeps up with it. Everything runs on this device — nothing is uploaded and there is no account.
Two things it deliberately does not do
It does not price your work. A flat roof is several times the cost per square foot in one market than another, and a made-up figure would end up in somebody’s budget. The tool supplies the unit each component is priced on and does the arithmetic on your numbers. The timeline works whether or not you enter any cost at all.
It does not pretend the lifespans are facts. They are typical planning ranges — the same standing as the intervals in the PM checklist — and every one is editable. Two identical boilers in different buildings do not last the same time, so the tool tells you what actually ends each component’s life and lets you judge whether the number applies to yours.
This is not a reserve study
A reserve study or capital needs assessment involves a qualified person walking the property and assessing real condition, and in several states a condo or HOA is required to have one on a fixed cycle — some also now require a structural inspection of balconies and elevated walkways. This does not satisfy those requirements. What it does is let you keep a plan between them, and walk into one already knowing what you own.
Where it meets the other tools
The PM checklist is the other half of this: capital planning decides what to replace, preventive maintenance decides how long you get to wait. The Compliance Calendar is where the testing that produces the evidence lives — a generator failing its load-bank test or emergency lights failing the 90-minute discharge is exactly the signal that a line on this plan has come due early. A property inspection is how you check a component you’re unsure about before committing the money, and the work order is how the replacement gets dispatched once it’s approved. The log book is where a pattern of failures shows up in the first place — three failed load tests in a row is a replacement wearing a repair’s clothes.
For a single vacant apartment rather than the building, unit turn cost is the tool that prices the turnover.