Compliance Calendar Builder
Enter your facility and your last inspection dates. Get a dated 12-month fire and life-safety calendar — overdue items flagged, every task tiered by who may legally perform it, and an .ics file that drops the reminders into your own calendar.
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Free · No signup. Everything is computed on your device — nothing is uploaded.
Do you actually know what your maintenance team is allowed to do?
Full task-by-task breakdown: What fire & life-safety inspections can your own staff perform? →
Most facilities pay contractors for tasks their own trained staff can legally perform and document. The national fire and life-safety codes — NFPA, ASME, ASHRAE — set the requirement, and for a large share of tasks they explicitly allow a qualified person on staff to do the work, provided it's documented. This tool is the only one that tiers every task by who may perform it and estimates the contractor spend you could bring in-house.
The performed-by tiers
Every task on your calendar carries one of four tiers. Tier 1 is any competent staff member after orientation — monthly extinguisher and exit-light checks, filter swaps. Tier 2is a trained, qualified person whose name and qualification go on the record — generator load runs, 90-minute emergency-light discharge tests, sprinkler gauge logs. Tier 3 is a certified or licensed professional the code or near-universal practice requires — annual sprinkler inspection, hood cleaning, backflow testing, elevator certificates. And Tier 2★ is the one that matters most: qualified under the national code, but licensing is commonly required locally — the annual fire alarm test is the classic example. Those get a star and a question for your AHJ, because that's exactly where honest guidance and real savings meet.
Undocumented = out of compliance
This is the tool's own standard, and it's the one surveyors use. During an audit, an inspection with no written record is treated as a missed inspection — so any system you mark “no record” is flagged red and dated due now. That's not a punt; it's the code-accurate answer, and it doubles as your to-do list. The log sheets the tool prints capture exactly what the codes require a record to contain: task, date, who performed it and their qualification, the result, any deficiency, the corrective action, and the next due date.
The stat that sells the weekly log
Closed control valves cause the majority of sprinkler activation failures — which is why NFPA 25 puts a weekly or monthly control-valve check at the top of the list, and why it's a Tier 1, in-house task. A two-minute walk, logged, is the cheapest life-safety insurance a building has. The building owner — not the contractor — is responsible for the program under NFPA 25, even when the work is delegated by lease.
National baseline, honestly marked
Codes are revised on cycles, and section numbers move between editions — NFPA 96's frequency table is §11.4 in older editions and §12.4 in the 2024 edition, for instance — so every task on your calendar carries its citation and the edition it was verified against. Where a requirement is genuinely state-governed (boilers) or still being verified (eyewash, medical gas, Legionella water management), the tool says so with an amber “verify” badge rather than printing a citation it can't stand behind.
Questions
What fire and life-safety inspections can be done in-house?
More than most facilities realize — monthly extinguisher and emergency-lighting checks, sprinkler gauge and control-valve logs, generator weekly inspections and monthly load runs, fire-door and fire-alarm visual walks, and filter service are all in-house-eligible under the national codes with proper training. Annual tests, hood cleaning, backflow, and elevator certificates typically need a certified pro. The tool tiers every task.
Is an undocumented inspection the same as a missed one?
For audit purposes, yes — no written record is treated as if the inspection never happened. That's why any system with no record is flagged “due now.”
Does this replace my fire marshal's requirements?
No. It states the national baseline with the code edition per item and stars the tasks where local jurisdictions most often require licensed personnel or stricter frequencies, then generates a question sheet to confirm those with your AHJ.
How often does a fire alarm need testing?
Under NFPA 72: monthly visual checks, quarterly supervisory-device testing, semi-annual component inspections, and an annual full system test; sensitivity every two years after year one. Many AHJs require NICET-certified techs for the annual.
How often must a kitchen hood be cleaned?
Under NFPA 96 (§12.4, 2024 ed.): monthly for solid fuel, quarterly for high-volume, semi-annually for moderate, annually for low volume — by a certified company. Filter cleaning is in-house.
Related tools: PM Checklist Generator · Property Inspection · Work Order · Emergency Plan Builder
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This calendar reflects national consensus-standard baselines (NFPA, ASME, ASHRAE) with the edition noted per item. Your state, local fire marshal, water authority, or accrediting body may require more frequent service or licensed personnel where a qualified person is shown. This is general information, not legal or engineering advice. See our Privacy Policy and Terms of Use.