Vendor COI tracker
Which contractor certificates have lapsed, what to check on each one, and the chase letter already written.
The holder name has to be the entity on the contract, spelled the way it is on the deed. A certificate made out to a trading name or the management company is a common reason cover fails when it is called on.
No vendors yet. Add the ones with keys, roof access, or people on site — those are the certificates that matter first.
Vendor insurance register
— · August 2, 2026
No vendors on the register yet.
0 vendors on the register · saved on this device
The thing almost everyone gets wrong
Being listed as certificate holder is not the same as being additional insured. The holder box only records who the paper was sent to. Additional insured is an endorsement on the policy, and it is the difference between the contractor’s insurer defending you and defending only them. A file full of certificates naming you as holder proves your contractors have insurance for themselves.
The second one: a certificate is a snapshot. It confers no coverage and it can be printed the day before the policy is cancelled. Which is the whole reason a register with dates on it exists.
Why this is free and stays on your device
The commercial products here are subscriptions with vendor portals, uploads and automated email. They are good, and they are built for someone with four hundred vendors. If you have eleven contractors and a spreadsheet, what you actually need is the list, the dates, what to check, and the letter. That is all this is. No account, no uploads, nothing leaves the browser.
Where it meets the other tools
A vendor with a lapsed certificate should not be receiving a work order — that is the moment this register is worth having. When their work is finished, the work log is the record of what was done. If somebody is hurt on site, the OSHA 300 log is where the question of whose insurance responds starts getting expensive, and a contractor with no workers’ compensation is how an injury ends up on your policy.
For the big-ticket work these certificates usually cover — a roof, a lift, a boiler — the capital plan is where it was budgeted, and progress billing is where a subcontractor draws against it — a lapsed certificate should stop that line getting paid.
General information, not insurance or legal advice. CompliMaint is not an insurance agent, broker or adviser, and nothing here recommends a limit, a carrier or a policy — your required limits come from your own contract, lender or counsel. This register records what you were shown; it does not verify coverage with any insurer.