License, permit & certificate tracker
Every license, permit and certificate in one list, soonest first.
The certificate on the wall, the permit in the binder and the license in the office all expire on different days, and nothing tells you which is next. This puts them in one list, soonest first — and leaves the date blank when the document has none.
What goes in the register
One row per document, and the row holds what is actually printed on it: what the document is, the number, who issued it, when it was issued, when it expires if it says so, what it covers and any conditions attached, and where the paper lives. Each row belongs to a building, and a row can belong to a specific piece of equipment as well — the elevator certificate to the elevator, the boiler certificate to the boiler.
The list sorts by expiry with the soonest first, so the answer to “what is next” is the top row rather than a search through a binder.
What it does not decide
It does not state which licenses, permits or certificates your building is required to carry, and it does not set renewal schedules. Those come from your licensing authority and your authority having jurisdiction, and they differ by facility type, by state and by municipality. What you are required to hold is a separate question with verified rules behind it — see what applies to me.
A document with no expiry date keeps a blank one. Nothing is worked out from an issue date, because an issue date plus an assumed term is a guess, and a guess on a compliance record is worse than an empty field.
When operators reach for it
Usually twice. Once when a renewal notice arrives and nobody can find what the current one says, and once when a surveyor, an insurer or a buyer asks for everything the building holds. The register prints as one page for either.
What it connects to
A certificate that belongs to a piece of equipment shows up against that equipment in its service record. The register itself files into Records alongside everything else the building has produced. For dated warranties rather than dated permissions, the same engine runs the warranty tracker; for where the shutoffs are, the shutoff register.
A register of documents you told it you hold. CompliMaint issues no certifications, determines no legal requirement and makes no finding that any facility is compliant.Everything runs on your device.
Questions people ask
- What does a license and certificate tracker record?
- One row per document you hold: what it is, the category it falls under, the number printed on it, who issued it, the date it was issued, the date it expires if it carries one, what it covers and any conditions, where the paper is kept, and the building or piece of equipment it belongs to. The list sorts by expiry, soonest first, so the next thing to deal with is at the top.
- Does it tell me which licenses my facility is required to hold?
- No, and that is deliberate. This is a register of what you say you hold. Which permits, licenses and certificates a particular building must carry depends on its use, its state, its municipality, its licensing authority and its authority having jurisdiction — and no two are alike. Confirm what applies to you with the bodies that issue them.
- What happens if a document has no expiry date?
- The expiry field stays blank and the register says so. A blank end date reads as “no end date entered” everywhere it appears — never as current, and never as expired. Nothing is calculated from an issue date, because an issue date plus a guessed term is not an expiry and putting one on a compliance record makes it undefendable.
- Where is the data stored?
- Without an account: in your browser, on the device you are using, with no upload and no copy on our servers. Signed into a CompliMaint workspace: the same records are also stored for that workspace, which is what puts them on your other devices and in front of your colleagues — the screen says which of the two you are looking at. Either way, the backup file on the facility screen is how you keep a copy of your own.