Purchase order log

Register

Orders you have placed — number, supplier, value, when you need it — and what has actually turned up against each.

The middle state is the useful one

Issued and Closed are easy. What a log earns its keep on is Partly received: the order where two of the three items came and nobody has chased the third. That state exists here for the same reason Answered is separate from Closed on an RFI — the item most likely to cause a problem is the one a simpler list would hide.

Numbers are yours

This generates no PO number. Yours comes from your finance system or your own sequence, and one invented here would be untraceable everywhere it mattered. The stable identity of a row is internal, so a typo in a number never merges two orders.

Where it sits

The request that led to the order is a purchase requisition. When the supplier’s invoice arrives, it goes through the invoice approval register. Deliveries onto a construction job are logged on the material delivery log, and quotes are compared in bid comparison.

An operational log of orders placed. CompliMaint sends no order, commits nobody, tracks no payment, applies no tax and is not an accounting or purchasing system. What has been received, invoiced and paid lives in your own records. Everything runs on your device.

Questions people ask

Does it number my purchase orders?
No, deliberately. PO numbering belongs to your finance system or your own convention, and a number invented by a website is a number nobody in accounts can look up. You type it, and the log keeps it. What identifies a row internally is a stable id you never see, so two orders typed with the same number are still two rows.
Does it track payment?
No. It tracks what you ordered and what has come in. Whether an invoice arrived, was approved and was paid belongs in the invoice approval register and ultimately in your accounting system, and nothing here posts, reconciles or moves money.
Why is Partly received a stage?
Because it is the state most orders are actually in when somebody asks about them, and a log with only open and closed hides it. Half a delivery arriving is not the same as nothing arriving, and it is not the same as the order being complete — the middle state is where the chasing happens.
Is this an accounting system?
No. There is no ledger, no accrual, no commitment accounting, no tax treatment and no supplier account. It is an operational log of what you ordered, so that the person who placed the order and the person receiving the delivery are looking at the same list.