Purchase requisition

Field record

What you need bought, in lines, with who is asking, why, and when it is needed — printed for whoever approves it.

No total, and it is not an oversight

The figure at the bottom of a requisition is the one people treat as committed. This form does not know your tax treatment, your freight terms, your minimum order quantities or whether the quote is still good, so any total it printed would be confident and sometimes wrong. It gives you the lines; the arithmetic belongs to whoever carries the consequence.

Asking is not ordering

A requisition and a purchase order are two documents because they are two decisions. This is the first one. When the answer is yes and the order goes out, record it in the purchase order log — that is where a supplier, a value and a delivery live.

Where it sits

Bigger, one-off expenditure usually goes through a capital request instead. Money asked for against a piece of work is a budget request. Invoices arriving afterwards go through the invoice approval register, and money already spent by a person through the expense claim.

A request, printed. CompliMaint computes no total and applies no tax, freight or discount; it orders nothing, selects no supplier, commits no budget, enforces no spending limit and confers no authority to approve or spend. It is not an accounting or purchasing system and makes no determination about accounting treatment or tax. Everything runs on your device.

Questions people ask

Why does it not add up the lines?
Because the total is the number somebody would act on, and this form does not know enough to produce it. Tax, freight, a minimum order quantity, a price that moved since the quote — any of those makes a printed total wrong in a way that looks authoritative. Whoever approves the spend adds it up, or their system does, and that number comes from something that knows the terms.
Does it place the order?
No. Nothing in this product orders anything, sends anything or commits anybody to a supplier. A requisition is a request; once it is approved and an order goes out, that order belongs in the purchase order log.
What is the difference between this and a purchase order?
A requisition is somebody asking. A purchase order is the organization committing. They are different documents with different signatures behind them, which is why they are two tools here: use this to ask, and the purchase order log to record what was actually placed.
Does it apply my spending limits or approval rules?
No. This tool knows nothing about who may approve what in your organization, and it confers no authority on anybody. It states no threshold and enforces no limit — it produces a clean piece of paper, and the authority is entirely yours.