Grease trap & interceptor cleaning log

Service record

What was opened, measured, pumped and cleaned — unit by unit, with the hauler ticket and anything left to follow up.

The interval is on your permit, not on this page

Search for a grease trap schedule and you will be told, confidently, that a trap must be cleaned when grease and solids reach a quarter of its depth. In some jurisdictions that is the rule. In others the interval is fixed regardless, or set by the authority after an inspection, or written into the discharge permit for your specific address. They are not the same, and printing one of them onto every record would be this product stating a requirement it has not read.

So the permit number is a field, the interval is yours, and the log records the service you had done — which is the part nobody can reconstruct a year later.

What the sheet asks

The things somebody doing or witnessing the work can honestly answer: that the unit was opened, that a depth was measured, that the contents were removed, that the baffles and screens were cleaned and are still there, that the lid and gasket went back properly, that the inlet and outlet flow, and that a ticket came back. Anything found gets a corrective action before the record can be built — the same rule the safety-equipment rounds follow, because a finding with no action is the shape that gets filed and forgotten.

The kitchen's other records

Hood and duct work is a different trade and a different record: that is the kitchen hood cleaning log. If the service came with an invoice, the bill goes in the vendor bill tracker, and the company that did it has its own history on the vendor service log.

A record of service you had done. CompliMaint states no cleaning frequency, no removal threshold and no disposal requirement, and makes no determination that any facility is compliant — your sewer authority and your discharge permit do that. Everything runs on your device.

Questions people ask

How often should a grease trap be cleaned?
This tool does not say, because there is no single answer. The interval is set by the sewer authority that issued your discharge permit and is often written on the permit itself; some cities set a fixed schedule, some set a depth threshold, and some inspect and tell you. The figure you may have seen quoted as universal is not. Read your permit, and record the service you actually had done.
What is a hauler manifest and do I need to keep it?
A manifest or ticket is what the company that pumped the unit leaves behind, showing what was removed and where it went. Many sewer authorities require you to hold them and produce them on request. This log has a check for whether one was received and a place to note its number, so the sheet and the tickets can be matched later. It does not state whether your authority requires them.
Can I log a cleaning my own staff did?
Yes. The hauler ticket check has an N/A for exactly that, and the person who did the work is recorded either way. Whether your permit allows in-house service, and for which units, is a question for the permit rather than for this tool.
Does it track how full the trap was?
It records that a depth was measured and gives you somewhere to write the figure, because that number is what most disputes later turn on. It sets no threshold against it and issues no verdict — a depth is a measurement, and whether it means the unit was overdue is a decision your authority's rule makes, not this one.