Equipment warranty tracker
What is still in term, against the equipment it belongs to.
Paying for a repair that was already covered is a quiet, expensive mistake. This keeps the term dates and the paperwork reference against the equipment they belong to, so somebody can check in ten seconds — then call the provider, who is the one who decides.
What goes in the register
One row per warranty, holding what the paperwork holds: the equipment it belongs to, the provider, the reference number, the date the term starts and the date it ends, what the document says it covers and under what conditions, and where the paper is kept. Rows sort by end date with the soonest first.
The equipment is referenced by id, not by name, so renaming a boiler later does not orphan its warranty — and two machines that people both call “the roof unit” keep their own paperwork.
What it will not say
It does not decide whether a particular repair is covered. That is the provider’s determination and it turns on wear, installation, maintenance history and the exclusions printed on the document. What the register does is put the dates and the reference number in front of whoever is about to authorize a job, so the question gets asked before the invoice arrives rather than after.
It refuses the question in both directions. A term that has run out is not a finding that the work is chargeable, any more than a term still running is a finding that it is free.
When operators reach for it
At the moment somebody is about to approve a repair, which is exactly when nobody has time to look. Paying for work that was already covered is a quiet, recurring and entirely avoidable cost, and it happens because the paperwork is in a drawer in another building.
What it connects to
Warranties show up against the equipment in its service record, beside the repair history that may matter to a claim. The same engine runs the license, permit and certificate tracker for dated permissions rather than dated cover, and a job you decide to raise anyway starts at the work order.
A register of warranty paperwork you entered. CompliMaint makes no determination about coverage, exclusions or claims, and is not a party to any warranty. Everything runs on your device.
Questions people ask
- What does a warranty tracker record?
- One row per warranty: the equipment it belongs to, who provides it, the reference number on the paperwork, the date the term starts, the date it ends, what the document says it covers along with any conditions, and where the paperwork is kept. The list sorts by end date, soonest first.
- Does it tell me whether a repair is covered?
- No. It reports what you entered and stops there. Whether a particular failure falls inside a particular warranty is the provider’s determination, and it depends on wear, installation, maintenance history and the exclusions printed on the document. The register shows you the dates and the reference number so you can ask them before anybody authorizes the work.
- Why track warranties separately from the equipment list?
- They are not separate. A warranty row points at a piece of equipment in the asset registry by id, so the equipment’s own service record shows the warranty beside its repair history. What the register adds is the paperwork — provider, reference, term dates, conditions — which an equipment record on its own does not hold.
- What if the warranty has no end date?
- The end date stays blank and reads as “no end date entered” wherever it appears. It is never treated as still in term and never treated as expired. Nothing is calculated from a start date plus an assumed length.