CompliMaint Facilities
Run the building, and keep what proves you ran it
Everything a building generates on the way to being compliant: the walk you did this morning, the reading off the plant-room gauge, the drill you have to run this quarter, the finding that needs an owner, and the file a surveyor asks for. Each record is dated, printable and filed against the building it belongs to, and where a tool states a legal requirement it shows the rule and the date somebody last read it.
Start
- Work orderA numbered, prioritized job ticket with sign-off.Services
- Property inspectionRun a walkthrough, get a scored condition report.
- PM checklistA facility-specific preventive-maintenance checklist.
- Fire drill logThe drill record, carrying your state's own frequency rule.
- Equipment service recordEverything ever done to one piece of equipment, on one page.
- Emergency planBuilt to the published requirements for your facility type and location.
- My facilityThe building on file: equipment, license class, and what it carries.
- DocumentsEverything filed, per building, ready to hand to whoever asks.
Sections
Also opens here
- Kitchen hood cleaning logHood, filters, duct and fan — what was reached and what was flagged.Dining
- Purchase orderWhat was ordered, at what price, with a spending cap — on one page.Finance
- Vendor bill trackerEvery bill you entered, soonest due first, with what it was for.Finance
- Expense & receipt logWhat was spent, where, by whom and on which job.Finance
- Lead rule checkDoes the lead rule apply to this job? A straight answer.Property
- Training recordTrained on time — or how many days past the deadline.HR
- Grease trap cleaning logWhat was opened, pumped and cleaned, per unit, with the hauler ticket.Dining
- Vehicle mileage & fuel logOdometer and fuel per vehicle, with the driver and the trip, on a dated sheet.Services
- Material delivery logWhat came, from whom, in what condition, and who took it in.Construction
- Training matrix by roleWhich training each person needs, and where each of them has got to.HR
- PPE & equipment issue registerWhat was issued, to whom, when — and whether it came back.HR
- Project decision logWhat was decided, by whom — and the reasoning nobody remembers later.Office
- Meeting minutes & action itemsMinutes, and actions that go somewhere real instead of into a second list.Office
- Refrigerator & freezer logEvery unit, every reading, on one printable sheet.Dining
- Bid comparisonWhich bid is actually cheapest once the scopes match.Services
- Capital planA 20-year replacement forecast you can hand to an owner or a board.Finance
- COI trackerWhich vendor certificates have lapsed — and the chase letter written.Legal
- Policy acknowledgment trackerWhich policy, which version, who was asked, and who said they had read it.HR
- Purchase requisitionA clean request — items, quantities and unit prices — for whoever approves it.Finance
- Purchase order logOrders placed, what they were for, and what has actually turned up.Finance
- Capital requestWhat is being asked for, why now, and where every figure came from.Finance
- Budget request logWhat has been asked for against a project, and what was decided.Finance
- Expense approval registerClaims waiting on a decision, who owes the answer, and what they decided.Finance
- Project status reportOne period, one project, written by a person who put their name to it.Office
- Project issue logWhat is affecting the project now, who owns it, and how it was resolved.Office
- Project risk registerWhat might go wrong, who carries it, and what you are doing about it.Office
- Filing and submission logWhat you sent, to which office, when, and what came back.Legal
- Landscaping service logEvery crew visit, what they did, and what they noticed.Property
- Snow & ice response logWho attended, when they arrived and left, and what they treated.Property
- Window condition logGlazing, seals, operation and restrictors — window by window.Property
- Parts & materials usage logWhat went into the job, line by line, against the job it went into.Services
- Parking registerWhich space is whose, which vehicle is on it, and whether the permit came back.Property
- Storage assignmentsWhich locker or cage is assigned to whom, from when, and for how much.Property
- Package logWhat arrived, for whom, where it is, and who collected it.Property
- Petty cash logWhat went in, what came out, and the balance in exact cents.Finance
- Utility account registerEvery utility account at a property, on one page.Finance
- Shift handoverWhat the next shift needs to know, and where each item stands.HR
- Employee injury reportWhat happened, where, who was there and what was done.HR
- Suggestion logIdeas raised, and what was actually done about each.HR
- Insurance claim logClaims you reported, who is handling each, and what you were last told.Office
- Visitor logWho signed in, who they are seeing, and the times — with earlier entries hidden.Office
- Equipment checkout registerWhat went out, to whom, when it is due back, and what state it returned in.Office
- IT asset registerEvery device, who it is assigned to, and where it actually is.Office
- Document control registerWhich controlled document is at which revision, who owns it, and what changed.Office
- SOP builderPurpose, scope, numbered steps, who does each, and a revision history.Office
- Asset disposal recordWhat was disposed of or transferred, where it went, and on whose authority.Office
- Office supply inventoryWhat is in the stationery cupboard, counted from what came in and went out.Office
- Fleet maintenance scheduleThe services you decided each vehicle needs, and when they are due.Services
- Driver vehicle inspectionThe vehicle, the day, and what the driver found.Services
- Van stock countWhat is on the van, counted from what went on and what came off.Services
- Utility transfer logWhich service moved to whom, from what date, with the reading you took.Property
- Property inspection scheduleYour own program of inspections, with what actually happened against it.Property
- Goods received & PO receipt logWhat arrived against the order, counted, with shortages noted.Finance
- Supplier statement reconciliationTheir statement against your bills, with the difference shown.Finance
- Site induction registerWho was inducted, when, and what the person giving it says was covered.Construction
- Permit to work indexAn index of the permits issued under your own system, and where each one stands.Construction
- Scaffold inspection logWhat was observed at each scaffold, and what the tag said.Construction
- Fall protection inspectionWhat each item looked like, and what you took out of service.Construction
- Lifting gear inspectionWhat was found on each sling, shackle or hoist, and what came out of use.Construction
- Utility locate logThe ticket, who responded, and what was actually marked on the ground.Construction
- Waste transfer logEach load, the carrier, where they said it went, and the docket number.Construction
- Dewatering logPump hours, volume, what treatment was used, and where it went.Construction
- Erosion control inspectionWhat each silt fence, trap or inlet looked like on the day.Construction
- Training needs analysisWhat you want covered, for which roles, and roughly when.HR
- Toolbox talk scheduleThe topics you chose, the dates you set, and what happened on each.HR
- Agency registerWho supplies what, on what terms, and who owns the relationship.HR
- Shift swap logWhich shift, who took it, and who said yes to the swap.HR
- Calibration logWhen it was done, against what reference, and by whom.Services
- Temporary power logEach supply, what it serves, what you observed and what was done.Services
- Noise monitoring logThe readings, where and when, with the instrument and what was going on.Services
- Confidential waste logDate, carrier, containers and reference — one sheet per period.Office
- Pool vehicle booking logWho had it, where they went, mileage out and in, and what state it came back in.Office
- Accessibility walkthrough logThe places you chose to look at, and what you observed at each one.Office
- Internal service request logWhat was asked for, who is doing it, and whether it got done.Office
- Office move checklistTen ordinary coordination tasks to start from, and everything you add.Office
- Appliance repair sheetWhat was reported, what you found, what you fitted — on one page.Services
- Pool service route logEach stop on the route: when you arrived, what you tested, what you added.Services
- Chimney inspection reportComponent by component: what you saw, and how you looked at it.Services
- Septic system logWhat was inspected, what was measured, what was pumped and by whom.Services
- Water sampling logWhere a sample was taken, when, by whom, and what came back.Services
- Duct airflow test recordThe figures the instrument reported, against the points they came from.Services
- Static pressure worksheetThe pressures you measured, where you measured them, and their sum.Services
- Equipment startup recordThe readings and settings when the machine first went into service.Services
- Gas appliance service recordWhat was serviced, what the readings were, what was observed.Services
- Warranty claim logWhat you claimed for, who it is with, and what came back.Services
- Response time logWhen the call came in, when you got there, when it was done.Services
- On-call rota sheetWho is on call when, and how to reach them — on one printed page.Services
- Customer equipment registerWhat you look after at a customer's site, before somebody climbs the ladder.Services
- Vehicle defect logWhat was reported, who has it, and what was done about it.Services