Vehicle mileage & fuel log

Recording tool

Odometer and fuel, kept per vehicle — the two facts nobody can reconstruct from a receipt in the glovebox.

Two facts, and no arithmetic

A fuel receipt fades, and never says which vehicle it was for or what the odometer read. Those two facts, written down at the pump, are the whole value of a mileage log — and they are exactly what nobody can reconstruct later. So that is what this asks for, plus the driver and what the trip was.

What it will not do is work out miles per gallon, cost per mile, a service-due reading or a mileage deduction. Every one of those needs assumptions about which readings pair up and what counts as a mile, and people put the results on tax returns. The readings are facts; the arithmetic belongs to whoever is accountable for the answer.

Vehicles you already have on file

A facility van is registered equipment like anything else here, so the same vehicle carries its registration, its state inspection and its warranty dates in the certificate tracker and its repair history on the equipment service record. There is no separate fleet list to keep in step.

A fault noticed at the pump

The one thing a driver reliably notices is something wrong. There is a yes/no for it on every entry, and a fault requires a note about what was done — the same rule the safety rounds follow. If it needs somebody dispatched, that is a work order, and the money side of the repair lands on the expense & receipt log.

A record of readings you took. It is not a fleet management system, it computes no fuel economy, cost per mile or mileage deduction, and it calculates no tax. CompliMaint makes no determination that any vehicle is roadworthy or that any record satisfies a reporting requirement. Everything runs on your device.

Questions people ask

Does this calculate miles per gallon or cost per mile?
No, on purpose. Both are derived numbers that depend on which readings you pair, whether a tank was filled to the same point, and what you count as a mile — assumptions this tool has not been given. People put those figures into budgets and tax returns, and a wrong one there is expensive in a way a wrong odometer reading is not. It records the readings; the arithmetic is yours.
Can I use this for an IRS mileage deduction?
This tool computes no tax figure and makes no claim that its record satisfies any tax authority's substantiation rules. What a deductible mileage record must contain is set by the tax authority and by your own accountant, and it usually turns on the business purpose of each trip rather than on the odometer alone. There is a trip and purpose field; whether that is enough for your return is a question for your accountant.
Can I log equipment that counts hours rather than miles?
Yes. There is an hour meter reading alongside the odometer, so a mower, a generator-trailer or a lift can be kept on the same sheet as the vans. Register it as a vehicle, choose the type, and use whichever meter it has.
Where does the fuel cost go?
There is a fuel cost field on each entry and it uses the same money input as every other price in this product, so it behaves the same way on a phone. Nothing totals it: this is a log, not a ledger. If you need a running total of what fuel cost, the expense and receipt log is the tool that adds money up.