Free Work Order Generator
A clear, numbered work order your tech or vendor can't misread — priority tag, scope, materials, a not-to-exceed authorization line, and a completion sign-off block. PDF in a minute.
Free · No signup. Built on your device — nothing is sent anywhere.
Part of the pipeline
From the estimate
An approved estimate opens here with the description, address, customer, and amount carried over — no retyping.
To the work log
Work done? One tap opens the Work Log with the WO number, address, and description pre-filled.
To the invoice
The WO number carries through the log, so the final invoice references the job it fulfilled.
Questions
What is a work order?
A numbered written instruction to perform a specific maintenance or repair job — what, where, by whom, and with what priority. It turns a request into tracked, accountable work.
What should a work order include?
A number and date, priority, a clear job title and description, location and access instructions, who requested and who's assigned, equipment and materials, cost limits, schedule, and a completion sign-off.
Work order vs. estimate?
An estimate proposes work and a price before approval; a work order authorizes and instructs the work after approval. An approved estimate typically becomes a work order.
What does “not to exceed” mean?
A spending cap: work is authorized up to that amount, and anything beyond requires written approval first. It protects both sides from surprise bills.
Who signs a work order?
The technician who performed the work and the requester who accepts it — the sign-off closes the loop and documents the work was done as ordered.
Related tools: Estimate & Quote · Work Log · PM Checklist
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