CompliMaint Finance
Bill it, get paid, and know what the business made
The money side of a service business, in the order it happens: price the work, send the estimate, turn the accepted one into an invoice, bill a monthly agreement on a schedule you set once, record what came in and what went out, and see what the business actually made. Underneath every screen is a real double-entry ledger, so the Profit & Loss and the amount a customer owes you are two views of one set of books rather than two totals that will one day disagree.
Reading your books…
Start
- Get paidEstimates, invoices, payments, and who still owes you.
- EstimateWin the job with an itemized PDF estimate.
- InvoiceNumbered PDF invoice, next month in one tap.
- Recurring billingSet up repeating invoices once, and raise each one in a click.
- SpendExpenses, bills you have not paid, and who you buy from.
- BankingYour accounts, imported transactions, and reconciling to a statement.
- ReportsProfit, balance sheet, cash flow and aging — from your books.
- DocumentsEverything you have filed, ready to reopen or print.
Sections
The books here are real: every invoice, payment, expense and bill posts a balanced journal entry, and every report is computed from those entries rather than from a total on another screen. Card payments go through your own Stripe account: during the beta a free account can connect it, finish Stripe's setup and let customers pay an invoice online by card, and CompliMaint never holds the money. What CompliMaint does NOT do is read your bank — there is no ACH, no bank feed, no payroll and no tax filing, and none of that is faked. Other payments are ones you record, bank transactions are ones you import, and sales tax is a rate you set rather than a jurisdiction we determine.
- Bills to approveSupplier invoices waiting to be checked, coded and approved.
- Spend controlPurchases and POs, approvals, vendor invoices checked, and what is paid.
- BooksThe categories behind your reports, and the accounting settings.
- Finance settingsPayment terms, your price book, sales tax and invoice reminders.
Also opens here
- Progress billingSchedule of values in, payment application out.Construction
- Job profitDid this job make money? The answer, and where it went.Services
- Rent receiptA numbered rent receipt in 30 seconds, emailed.Property
- Deposit interestInterest on the balance actually held, with the working shown.Property
- Deposit deductionsDeductions prorated by useful life, in a defensible statement.Property
- Prorated rentExact mid-month rent, both methods compared.Property
- Unit turn costItemized make-ready cost, timeline, and a crew checklist.Property
- Bid comparisonWhich bid is actually cheapest once the scopes match.Services
- Rent ledgerEvery charge and payment, a running balance, and how much of it is rent.Property
- Schedule of valuesEvery line, its percentage complete, its balance — and whether it foots.Construction
- Retainage trackerWhat is held back across your contracts, work and stored materials apart.Construction
- Client cost advance logCosts you paid from your own account, and whether they were billed on and recovered.Legal
- Software license registerWhat you subscribe to, how many seats, what it costs and when it renews.Work
- Delegated authority matrixWhat each role may decide, the limit you set, and the conditions on it.Work
- Insurance policy registerYour own policies and when each one runs out.Facilities
- Price bookYour own tasks, times, costs and prices, in one list you keep.Services
- Security deposit registerWhich deposit belongs to which tenancy, when it was taken and what happened to it.Property
- Rent collection summaryCharged, paid and outstanding across your tenancies for a period you pick.Property
- Vacancy & turnover reportWhich units are empty, since when, and what your turn estimates came to.Property
- Rent increase logWhat it was, what it became, when it took effect and why.Property
- Owner statement worksheetWhat came in, what went out, and the balance — from lines you entered.Property
- Lease renewal offer logEvery renewal offer, the figure you put, and the answer you got.Property
- Prequalification logWhat you asked each subcontractor for, and what actually arrived.Construction
- Cost code breakdownCommitted and actual against each of your codes, with both columns summed.Construction
- Equipment hire registerWhat is on hire, from whom, and between which dates.Services
- Travel booking logWho is traveling, where, when, and what you expect it to cost.Work
- Project closure reportWhat was delivered, what is left over, and what you learned — on one sheet.Work
- Contract obligation registerThe obligations and dates you extracted from a contract, and who is watching each.Legal
- Engagement scope change logWhat was added or removed, when, who agreed it, and how it was confirmed.Legal
- Matter costs estimateLines, the rate and hours behind each, and what the estimate comes to.Legal
- Matter budget & WIPWork and costs recorded, what has been billed, and the balance against your budget.Legal
- Client verification logThat your own verification was completed, and where the evidence is stored.Legal
- Warranty claim logWhat you claimed for, who it is with, and what came back.Services