Finance
Bills
What arrived, checked against what was ordered
- Vendor bill trackerEvery bill you entered, soonest due first, with what it was for.
- Invoice approval registerWhich bills somebody has signed off, and which are still sitting there.
- Expense & receipt logWhat was spent, where, by whom and on which job.
- Expense approval registerClaims waiting on a decision, who owes the answer, and what they decided.
- Invoice dispute logWhat is disputed, what each side says, and how it ended.
- Purchasing card logEvery card purchase written down, so a statement can be checked.
- Fuel card reconciliationEvery fill written down against the card it went on.
- Petty cash logWhat went in, what came out, and the balance in exact cents.
- Cash deposit sheetNotes, coin and checks listed and totaled, with a second signature.
- Goods received & PO receipt logWhat arrived against the order, counted, with shortages noted.
What bills covers in Finance
What arrived, checked against what was ordered. That is the job Bills does inside CompliMaint Finance, and it holds 10 tools for it — money to handle, things to log, problems to see through, documents to produce and registers to keep. Each opens at its own address, free, with no account and nothing to install. The app around them is for estimates, invoices, recurring billing and real books underneath.
The questions this section answers
- Know what is due next — Vendor Bill Tracker
- See what is waiting on somebody — Invoice Approval Register
- Catch the receipt before it fades — Expense & Receipt Log
- See what is waiting on you — Expense Approval Register
- Settle a query about a bill — Invoice Dispute Log
- Check the card statement — Purchasing Card (P-Card) Transaction Log
- Check the fuel bill — Fuel Card Transaction Reconciliation
- Balance the tin — Petty Cash Log & Reconciliation
- Get the deposit counted right — Cash Deposit Preparation Sheet
- Check what actually turned up — Goods Received & PO Receipt Log
4 money to handle: billed, collected, or costed. 3 things to log: written down on the day it happened. 1 problem to see through: raised, owned and closed out. 1 document to produce: something to send, sign or file. 1 register to keep: held now so the question can be answered later.
Connected CompliMaint apps
- CompliMaint Facilities — Know what is required, do it on the day, keep the record that proves it. 5 tools in bills are work Facilities does too, at the same address.
- CompliMaint Services — Customers, the schedule, estimates and invoices — the whole of a service business. 5 tools in bills are work Services does too, at the same address.
- CompliMaint Construction — Field reporting, RFIs, submittals, materials and the money that moves with them. 2 tools in bills are work Construction does too, at the same address.
Where to go next
- Billing a customer — Price it, bill it, and chase what was quoted — 5 tools
- Buying — Committed before the work starts — 9 tools
- Budgets — What it will need, and what was approved — 8 tools
- Claims — What somebody spent and is owed back — 1 tool
- Money owed to you — Aged, chased, agreed and reviewed — 6 tools
- Work out the number — A figure you can show somebody, from numbers you entered — 6 tools
- Reconciling — The statement against the ledger, and the bank against both — 2 tools
- Get paid — Estimates, invoices, payments, and who still owes you
- Spend — Expenses, bills you have not paid, and who you buy from
- Bills to approve — Supplier invoices waiting to be checked, coded and approved
- Spend control — Purchases and POs, approvals, vendor invoices checked, and what is paid
- Recurring billing — Set up repeating invoices once, and raise each one in a click
- Banking — Your accounts, imported transactions, and reconciling to a statement
- Reports — Profit, balance sheet, cash flow and aging — from your books
- Books — The categories behind your reports, and the accounting settings
- Finance settings — Payment terms, your price book, sales tax and invoice reminders
- Documents — Everything you have filed, ready to reopen or print