Multifamily Compliance Calendar

What a multifamily compliance calendar contains

Built from this building’s usual system set, the schedule comes to 41 dated obligations, across 10 systems. 32 of the dated ones are required by an adopted code, a consensus standard or a federal rule; the rest are standard of care — widely expected, often asked for at survey, and not fixed by an enforceable interval. Repeated over a year they come to roughly 262 separate checks, and 25 of the 41 may be performed by your own trained staff rather than a licensed contractor.

The cadence is front-loaded, which is what makes it hard to hold in a head or a spreadsheet: 1 weekly, 15 monthly, 3 quarterly, 3 semi-annual, and 11 annual, and 8 on longer cycles of two years and more. A weekly row missed in March is not visible again until somebody looks for it, which is the failure this calendar is for.

Against an assisted living building the difference is narrow and specific. A multifamily runs two systems that building does not: pool / spa and roof. It does not run two systems that building does: emergency generator and commercial kitchen hood. Everything else on the two schedules is the same work on the same intervals, which is why picking the wrong facility type here is usually a small error and occasionally an expensive one.

This building is not certified for Medicare or Medicaid participation, so the CMS and accreditation overlay does not apply to it: the generator runs on the NFPA 110 monthly exercise rather than twelve times a year on 20–40 day spacing, and fire drills follow the occupancy’s own requirement rather than one per shift per quarter. If your building is certified, switch the overlay on in the builder above.

What has to survive afterwards. The schedule names 28 distinct kinds of record between them — battery change log, calibrated test record, certificate + inspection report, certificate posted in car/machine room, detector log, and door-by-door record, and 22 others. The longest retention any single row here demands is “life of device”, so the filing question is not whether a task was done but whether the paper for it can still be produced years later. That is the half a calendar alone does not solve, and it is why each row links to the log or register that keeps its evidence.