OSHA 300 log
Is it even recordable? Answer that first, then keep the log, then print the 300A you post on the wall.
Work through one incident
Nothing here is saved to the log until you say so. The order is the order the rule asks the questions in.
Is it work-related?
An event or exposure in the work environment either caused it or made an existing condition worse. If it happened at work it is presumed work-related unless it is one of the listed exceptions 1904.5(b)(2).
The exceptions
- The employee was present as a member of the general public rather than as an employee.
- The symptoms surfaced at work but resulted solely from a non-work event or exposure.
- The injury results from voluntary participation in a wellness programme, or a recreational or fitness activity.
- It results from eating, drinking or preparing food or drink for personal consumption.
- It results from personal grooming, self-medication for a non-work condition, or is intentionally self-inflicted.
- It is caused by a motor vehicle accident in a company car park or access road while commuting.
- It is the common cold or flu.
- It is a mental illness, unless a licensed health care professional with appropriate training states in writing that it is work-related.
Before you write a name down
These are privacy concern cases 1904.29(b)(7). The case is still recorded — the name is not. Write “Privacy Case” in its place and keep a separate confidential list linking case numbers to names.
- An injury or illness to an intimate body part or the reproductive system
- An injury or illness resulting from a sexual assault
- A mental illness
- HIV infection, hepatitis, or tuberculosis
- A needlestick or sharps injury involving an object contaminated with another person's blood or other potentially infectious material
- Any other illness, where the employee independently and voluntarily asks that their name not be entered
0 cases recorded for 2026 · saved on this device
Log of Work-Related Injuries and Illnesses
Year 2026
| ACase no. | BEmployee | CJob title | DDate | EWhere | FInjury & cause | GDeath | HDays away | IRestricted | JOther | KDays away | LDays restr. | MType |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No recordable cases for 2026. | ||||||||||||
| Totals | 0 | 0 | 0 | 0 | 0 | 0 | ||||||
Employee names are withheld on privacy concern cases under 1904.29(b)(7); a separate confidential list links those case numbers to names.
Summary of Work-Related Injuries and Illnesses
Year 2026 · post from February 1 to April 30
Number of cases
- Total deaths (G)
- 0
- Cases with days away from work (H)
- 0
- Cases with job transfer or restriction (I)
- 0
- Other recordable cases (J)
- 0
Number of days
- Days away from work (K)
- 0
- Days of job transfer or restriction (L)
- 0
Injury and illness types
- Injury (M(1))
- 0
- Skin disorder (M(2))
- 0
- Respiratory condition (M(3))
- 0
- Poisoning (M(4))
- 0
- Hearing loss (M(5))
- 0
- All other illnesses (M(6))
- 0
Establishment
- Annual average employees
- —
- Total hours worked
- —
- Industry
- —
- NAICS
- —
I certify that I have examined this document and that to the best of my knowledge the entries are true, accurate and complete.
—
Post this summary — not the log — where employee notices normally go, from February 1 to April 30 of the following year. Covered establishments also submit electronically through OSHA’s Injury Tracking Application by March 2. Reviewed August 2026; confirm the current rule and your own submission obligation at osha.gov before you file.
The question that actually matters
Every other free version of this is a blank form. But almost nobody’s problem is finding a grid to type into — it is knowing whether the incident belongs on the log at all. Employers over-record constantly, because “they went to the clinic” feels recordable and isn’t, and because the rule defines medical treatment backwards: there is an exhaustive list of what counts as first aid, and everything not on it is treatment. Most people have never read that list. It is in the tool, in full.
Over-recording is not a harmless error. Your recordable rate follows you into insurance underwriting, prequalification for contracts, and OSHA’s own targeting of inspections.
Who has to keep one
An employer with 10 or fewer employees at all times during the previous calendar year is partially exempt, unless OSHA or the Bureau of Labor Statistics specifically asks them to keep records.
Establishments in certain low-hazard industries are partially exempt by NAICS code, listed at Appendix A to Subpart B of Part 1904, regardless of size.
Everyone, exempt or not, must still report a fatality within 8 hours and an in-patient hospitalisation, amputation or loss of an eye within 24 hours, under 1904.39.
The dates
The 300A summary is posted where employee notices normally go, from February 1 to April 30 of the following year — the summary, not the log. Covered establishments also submit electronically through OSHA’s Injury Tracking Application by March 2. Which establishments those are depends on headcount and industry, and the thresholds have changed more than once; check yours rather than assuming. The Compliance Calendar is where you put both dates so they don’t arrive as a surprise.
Where it meets the other tools
An injury on this log usually has a work log or a work order behind it — what the person was doing when it happened. If the cause was a piece of equipment rather than the task, the PM checklist and the capital plan are where that gets addressed, because an injury caused by something worn out is a budget problem wearing a safety costume.
General information about 29 CFR Part 1904, not legal advice, and not a substitute for the rule itself. Reviewed August 2026. Confirm the current text and your own obligations at osha.gov — state-plan states may impose additional requirements.