Fuel card reconciliation

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Every fill written down against the card it went on, ready to check the bill.

A nickname, never a number

No card number, no last four, no expiry, no security code, no mask and no validation. A fuel card is identified the way the yard identifies it: by which truck it lives in.

The list that makes a statement checkable

Fuel is the expense most often wrong on a statement and least often checked, because checking requires a record that was written at the pump rather than at month end. This is that record.

No tax of any kind

No fuel tax, no IFTA apportionment, no deduction and no rate. What a fill cost is what you typed off the receipt.

Alongside this: P-card log · Cost per mile · Mileage & fuel log

A log of transactions you entered. CompliMaint holds no card number, last four digits, expiry date or security code, performs no IFTA or fuel tax apportionment, determines no tax and connects to no card issuer. By default this stays on your device; if you sign in and set up a workspace, it syncs like the rest of your CompliMaint records.

Questions people ask

Where does the card number go?
Nowhere. No full number, no last four, no expiry and no security code — on this tool or anywhere in the product. The card is identified by a nickname you choose, like “shop truck fuel card”.
Does it do IFTA?
No. There is no jurisdictional apportionment, no fuel tax calculation and no filing of any kind. IFTA is a regulated return with its own requirements and its own software.
Does it work out cost per gallon or per mile?
Not on this page. This is the transaction record; the arithmetic belongs on the cost-per-mile worksheet, where the miles and the period are stated and the figure can be checked.
How does it help with the statement?
By existing before the statement does. A month of fills entered as they happen is a list you can compare, line by line, against what the card company says — which is how an extra transaction gets noticed.
Can I record which vehicle?
Put it in the description or use the card nickname per vehicle — a card that lives in one truck is the simplest way to keep a fleet apart.