Invoice approval register

Register

Which invoices have been reviewed, which are queried, who approved them — and which are still sitting there.

The question this answers

Not “what do we owe” — that is a ledger’s job and this is not a ledger. It answers “which invoices has somebody actually looked at”, which is the thing that stalls payments in most organizations: an invoice arrives, goes to whoever has to say yes, and disappears. Received, in review, queried, approved.

Approving is not paying

The stages keep those apart on purpose. Approved means somebody with authority said yes; paid means somebody paid it and you are recording that. This product moves no money, connects to no bank and posts to no ledger, and the stage note says so on the screen rather than only here.

Where money actually lives

Bills you owe, with or without a job, belong on the vendor bill tracker, which sorts by what is due next. What a job cost is the job profitability view, and the order that authorized the spend in the first place is a purchase order — the document that makes an invoice checkable against something.

An operational record of invoice review and approval. It is NOT accounting: there is no general ledger, no journal entry, no accounts payable posting, no bank reconciliation and no tax treatment. Marking an invoice paid records that somebody paid it — no money moves anywhere. Everything runs on your device.

Questions people ask

Is this accounts payable software?
No. There is no general ledger, no journal entry, no chart of accounts, no bank connection and no reconciliation, and nothing here computes tax. It answers one operational question — which invoices have been looked at, by whom, and which are still sitting there — which is the question that actually stalls payments in most small organizations.
Does marking an invoice paid pay it?
No. It records that somebody paid it. Nothing in this product moves money, and the stage itself says so where the button is rather than only in a disclaimer at the bottom of the page.
How are amounts handled?
In integer cents, through the same money rules every other figure in this product uses. That is deliberate: a private cents conversion is exactly how two screens come to show different totals for the same document. Type an amount like 148.50 — the tool will not guess at anything it cannot parse.
Can I track invoices against a job?
Yes, and that is the point of scoping it that way: each register belongs to one job by its stable id, so what a job has been billed by its vendors is one list. Bills you owe generally, without a job, belong on the vendor bill tracker instead.