Pay rate change log
Management recordWhen a pay change was agreed, by whom and from what date — with no figure in it.
The date, not the number
A change log answers “when did this take effect and who approved it”. That question is asked constantly and answered badly, usually from memory. The figure itself is a different record in a different system.
Not a notice to anybody
No addressee, no acknowledgment, no deadline, no statutory language. If your state requires a notice, this is not it and does not pretend to be.
Around it
Confirming employment to a third party is the verification letter, which holds no pay either. Hours are the timesheet.
A management log that a pay change was agreed. It holds no pay figure, is addressed to nobody, carries no acknowledgment line, states no deadline, and discharges no notification duty. Everything runs on your device.
Questions people ask
- Why does it not hold the rate?
- Because a pay figure against a named person is a payroll record, and payroll belongs in a payroll system with the access controls that implies. What operators actually lose track of is when a change was agreed, by whom, and from what date — which is what this keeps.
- Is this the notice my state requires?
- No. Several states require written notice of a pay change on their own terms and timetable. This is a management log: it is addressed to no employee, has no acknowledgment or signature line, states no deadline, and discharges no such duty. Check what applies where the person works.
- Should the employee sign it?
- There is nowhere for them to. This is an internal record of a decision, not a notice served on anybody, and adding a signature line would make it look like something it is not.
- What goes in “where the figures live”?
- Wherever you actually keep them — the payroll system, the contract file. The point of the field is that six months later somebody knows where to look.