Employment verification
LetterConfirms that somebody works, or worked, for you and in what position. Nothing else.
The omissions are the product
A verification letter is asked for by lenders, landlords and agencies, and everything they ask for beyond dates and title is a risk to the employer and to the person. This letter confirms two facts and offers a contact for questions.
Checked against your own records
The dates and the position come from your files, typed by you, and print exactly as typed. Nothing is looked up and nothing is inferred.
Around it
A record of a pay change belongs in the pay rate change log, which holds no figure either. What somebody was carded for is the credential tracker.
A letter confirming employment dates and position. It carries no pay, hours, performance comment, reason for leaving or re-employment opinion, and states nothing about what you may or must disclose. Everything runs on your device.
Questions people ask
- Can I include salary?
- There is no field for it, deliberately. Pay is the most commonly requested and most consequential thing on a verification letter, several states restrict what an employer may disclose, and a figure sent to a lender is one you cannot take back. If you decide to confirm pay, do it separately and with your own advice.
- Can I say whether they were any good?
- No. There is no performance field, no reason for leaving and no re-employment opinion. Those are the fields that create liability for an employer and harm for a person, and none exists here.
- What if the person still works for me?
- Leave the end date blank. Nothing is filled in for you and a blank end date reads as current employment, which is what it means.
- Is this letter legally sufficient?
- This product does not say. What you may disclose, must disclose, or should decline to disclose about an employee differs by state and by who is asking. Confirm the facts against your own records and take your own advice about what you are willing to confirm.