Trade coordination log

Job register

The things two trades have to agree before either can finish — raised, owned and closed.

The list that keeps getting re-discussed

Every coordination meeting has three items that were also on the last two agendas, and nobody can say who owns them. Writing them down with a name and a date is the whole intervention. What is open, what it is waiting on, and who agreed what when it closed.

It interprets nothing

The tool reads no model, no drawing and no subcontract. It decides nothing about scope, cost or time. It holds the item, the trades, the owner and what was agreed — which is the part that goes missing.

What it hands off to

A question that needs an answer in writing is an RFI. A decision somebody made is the project decision log, and work that does not match the drawings is the nonconformance log.

A working list of coordination items you raised. It reads no model or drawing, detects nothing, interprets no subcontract and decides nothing about scope, cost or time. Everything runs on your device.

Questions people ask

Does this do clash detection?
No. It reads no model, no drawing and no file, and detects nothing. It is the list of clashes and hand-offs your people have already found — in a coordination meeting, on a walk, or when somebody put a duct through a beam line — with a name and a date against each so they get resolved rather than re-discussed.
How is this different from an RFI?
An RFI is a question you need answered in writing by somebody outside your control, usually the design team, and it has its own numbering and its own paper trail. A coordination item is between trades who can settle it between themselves. When one turns into the other, raise the RFI and note the number here.
Does it decide whose scope something is in?
Never. Nothing here interprets a subcontract or allocates work. Whose scope an item falls in is in the contract documents, and this log is where you record what was agreed rather than what was owed.
Can I use it as the minutes of the coordination meeting?
You can, though there is a better fit: the meeting minutes tool records what was discussed and turns the actions into tracked items. This log is for the coordination items themselves, which usually outlive any one meeting.