Hiring process checklist
ChecklistThe steps your organization actually follows to fill a position — written by you, owned by name, and the same next time.
The second hire is where the process pays
The first time you fill a role, somebody holds the whole thing in their head and it mostly works. The second time, they are on holiday. Writing the steps down while you are doing them costs nothing and is the difference between a process and a person — and it is the only version of the list anybody will trust, because it describes what actually happened rather than what somebody thought should.
No step is prescribed here
Not one. There is no required step, no recommended sequence and no warning that you have skipped something, because this product does not know what your obligations are. If your regulator, your insurer or your advisors require something, write it in as a step and put a name against it.
Where it sits
The role definition it fills is a job description, the headcount it draws on is a requisition, the conversations that start it are a hiring manager intake, and the people it produces go in the candidate tracker.
A checklist you write. CompliMaint states no legal hiring requirement, prescribes no interview or selection process, sets no record-retention period and makes no claim that following any list satisfies an obligation you have. It gives no employment-law advice. Everything runs on your device.
Questions people ask
- Does it come with a standard hiring process?
- No, and it will not. What steps a hiring process must contain depends on where you are, what the job is and who regulates you, and a list shipped as the standard one would be wrong for most of the people who opened it. What this gives you is somewhere to write yours down so that the third hire runs like the first one did rather than like whoever ran it remembered.
- What are the seven stages for?
- They are the order most people work in — before posting, sourcing, screening, interviewing, deciding, offer, before day one — so a long list stays readable. Nothing here enforces an order, skips anything on your behalf or stops you marking a later step done first. They group the list for a human reading it, and nothing else uses them.
- Why is it kept per location?
- Because hiring often differs between sites even inside one organization: different managers, different approval, different induction. Keeping the checklist against a location means the version that runs at the north site can differ from the one at head office without either being wrong. The role you are running it for goes on each row.
- Does following it make my hiring compliant?
- No, and nothing here claims it does. This tool states no legal hiring requirement, prescribes no interview process and sets no record-retention period. It is a list you wrote, and it is worth exactly what you put in it.