Ohio survey readiness

What Ohio Department of Health can ask you for, each line cited — and the ones you can't yet produce.

The building

Ohio requirements loaded — the rules below are Ohio’s own.

0 of 30 ready.

29 of the outstanding items are the ones a survey opens with.

Ohio — Nursing Home

What Ohio Department of Health can ask for, each cited. Checked July 2026.

Must be done, on a scheduleWhen did it last happen, and was that inside the interval?

Drills at the required frequency: Twelve fire exit drills a year — approximately every three months on each shift — held under varied times and conditions so staff meet the signals and required action in different circumstances. Plus at least two disaster preparedness drills a year.

Ohio Admin. Code 3701-17-25 (disaster preparedness, fire and carbon monoxide safety) · Ohio Department of Health · keep: Fire drill records kept on file in the facility for 3 years.

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One of the two required annual disaster preparedness drills must be a tornado drill conducted during the months of March through July. The window is part of the requirement — a tornado drill run in November does not satisfy it.

Ohio Admin. Code 3701-17-25 · Ohio Department of Health

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Records to retainHow far back can you produce the records?

Drills at the required frequency: Twelve fire exit drills a year — approximately every three months on each shift — held under varied times and conditions so staff meet the signals and required action in different circumstances. Plus at least two disaster preparedness drills a year.

Ohio Admin. Code 3701-17-25 (disaster preparedness, fire and carbon monoxide safety) · Ohio Department of Health · keep: Fire drill records kept on file in the facility for 3 years.

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Fire drill records kept on file in the facility for 3 years.

Ohio Admin. Code 3701-17-25 (disaster preparedness, fire and carbon monoxide safety) · Ohio Department of Health · keep: Fire drill records kept on file in the facility for 3 years.

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Life-safety systems

The code-based tests a life-safety survey opens with. These are the starred ones — the full schedule is the compliance calendar.

Test record

NFPA 72 Table 14.4.3.2 (supervisory device testing) (2022) · national · keep: Minimum 5 years

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Certificate + inspection report

NFPA 72 §14.4 (annual ITM) (2022) · national · keep: Minimum 5 years

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Test record

NFPA 25 §5.3.3 / §13.7 (2023) · national · keep: Life of system

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Static + residual pressures; compare to prior; >10% drop investigated

NFPA 25 §5.3.3 (main drain quarterly where sole supply passes through backflow preventer or PRV) (2023) · national · keep: Life of system

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Pressures vs prior year

NFPA 25 §13.2.5 (2023) · national · keep: Life of system

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Written record for AHJ

NFPA 80 §5.2.1 (annual, 13 criteria) (2022) · national · keep: 3 years

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Report

NFPA 110 §8.3.1 (2022) · national · keep: Per authority

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Damper log with location, ID, pass/fail and corrective action.

NFPA 80 §19.4 / NFPA 105 Ch. 6 (2022) · national · keep: Until the next test, minimum 3 years

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Written report listing every damper by location with pass/fail

NFPA 80 §19.4 / NFPA 105 Ch. 6 (hospital 6-year interval) (2022) · national · keep: Until the next test, minimum 3 years

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Monthly firefighter service log.

ASME A17.1 §8.6.11.1 (2019) · state-governed · keep: Minimum 3 years

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Trip test report with trip time and water delivery time.

NFPA 25 §13.4.4.2.2 (3-year full trip) (2020) · national · keep: Minimum 3 years

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Tank inspection report.

NFPA 25 §9.2.6 (interior inspection) (2020) · national · keep: Until the next interior inspection

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Smoke control test report with fan and damper positions.

NFPA 92 §8.4.2 (dedicated: semiannual) (2021) · national · keep: Minimum 3 years

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Signed drill sheet: date, time, shift, participants, evacuation time.

NFPA 101 §19.7.1 / CMS LSC (2012) · national · keep: Survey cycle

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Signed drill sheet.

NFPA 101 §19.7.1 / CMS LSC (2012) · national · keep: Survey cycle

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Signed drill sheet.

NFPA 101 §19.7.1 / CMS LSC (2012) · national · keep: Survey cycle

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After-action report and improvement plan.

42 CFR §483.73(d)(2) (—) · national · keep: Minimum 3 years

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Signed HVA.

42 CFR §483.73(a)(1) (—) · national · keep: Minimum 3 years

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Dated plan revision.

42 CFR §483.73(a) (—) · national · keep: Minimum 3 years

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Dated plan revision and team roster.

ASHRAE 188 / CMS QSO-17-30 (2018) · national · keep: Survey cycle

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Readings against control limits.

ASHRAE 188 §7 (2018) · national · keep: Survey cycle

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Receptacle test record by room.

NFPA 99 §6.3.3.2 (12-month interval applies to receptacles not listed hospital grade) (2021) · national · keep: Minimum 3 years

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Rounds log.

NFPA 101 §19.3.6 (2012) · national · keep: Survey cycle

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Barrier log with locations.

NFPA 101 §19.3.7 (2012) · national · keep: Survey cycle

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Photo of posting with date.

29 CFR §1904.32(b)(6) (—) · national · keep: 5 years

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Temperature log by unit.

FDA Food Code §3-501.16 (cold holding, as adopted by your state) (2022) · state-governed · keep: Minimum 1 year

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Inspection report and corrective-action record.

Local AHJ (—) · local · keep: Minimum 3 years

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What Ohio requires

Nursing Home — Skilled nursing facility
  • Your fire and evacuation drill records for the period. Drills at the required frequency: Twelve fire exit drills a year — approximately every three months on each shift — held under varied times and conditions so staff meet the signals and required action in different circumstances. Plus at least two disaster preparedness drills a year. Ohio Admin. Code 3701-17-25 (disaster preparedness, fire and carbon monoxide safety)
  • Records going back as far as the rule requires. Fire drill records kept on file in the facility for 3 years. Ohio Admin. Code 3701-17-25 (disaster preparedness, fire and carbon monoxide safety)
  • A tornado drill, and it must fall between March and July. One of the two required annual disaster preparedness drills must be a tornado drill conducted during the months of March through July. The window is part of the requirement — a tornado drill run in November does not satisfy it. Ohio Admin. Code 3701-17-25
Ohio Department of Health · checked July 2026
Residential Care Facility — Group home / residential care home
  • Your fire and evacuation drill records for the period. Drills at the required frequency: Every staff member takes part in at least one fire drill a year. Residents capable of self-evacuation must be ACTUALLY EVACUATED to a safe area or the exterior in at least two fire drills a year on each shift. Plus at least two disaster preparedness drills a year. Ohio Admin. Code 3701-16-13
  • Records going back as far as the rule requires. Fire drill records kept on file in the facility for 3 years. Ohio Admin. Code 3701-16-13
  • Tornado drill between March and July. One of the two annual disaster preparedness drills must be a tornado drill conducted during March through July. Ohio Admin. Code 3701-16-13
Ohio Department of Health · checked July 2026

The evidence, and where it comes from

Every item above needs something you can hand over. The Ohio fire drill log produces the drill record at the frequency this state sets, the emergency plan builder writes the plan itself from the same research, and the compliance calendar puts the life-safety tests on dates. Anything you record against the building shows up on the checklist already ticked.

Everything else we’ve researched about Ohio

Same state, the problems either side of this one. Each carries its own statute and the date we last checked it.

A self-assessment against published rules, not a compliance determination. CompliMaint issues nothing — Ohio Department of Health and your authority having jurisdiction do. Requirements we could not verify are absent rather than guessed at.