Commercial & Office Property Condition Assessment (PCA) Checklist
An ASTM E2018-style PCA for a commercial or office building — the same walkthrough whether it is for a lender, an insurer, or your own due diligence before buying. Read the full checklist below, or run it on your phone and get a professional PDF report — condition score, findings by severity with photos, and repair-cost ranges.
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The commercial & office property condition assessment checklist
Every item is rated Good, Fair, or Poor with photos and notes; Poor items get a severity tier, and where relevant a repair-cost range and remaining-useful-life estimate.
Site & Grounds
- Parking lot / walkways — cracks & trip hazards
- Site drainage / ponding
- Exterior lighting
- Signage
- Fencing / gates
- Landscaping / irrigation
- Dumpster / trash enclosure
- ADA parking & ramps
Building Exterior / Envelope
- Siding / stucco / masonry — cracks or water intrusion
- Exterior caulking & weatherstripping
- Windows / seals
- Doors / hardware
- Balconies / railingsCritical
- Exterior stairwellsCritical
- Foundation — visible cracksCritical
Roof
- Membrane / shingle conditionCritical
- Ponding water or missing materials
- Flashing
- Gutters & downspouts
- Roof drains
- Penetrations / skylights
- Rooftop equipment mounts
Structure
- FoundationCritical
- Load-bearing wallsCritical
- Visible settlement / movementCritical
- Basement / crawlspace moisture
- Sump pumps
HVAC / Mechanical
- Unit age & condition
- Filters
- Coils
- Thermostat operation
- Refrigerant leaks / staining
- Boiler pressure & service tagsCritical
- Exhaust fans
- Mechanical room condition
Plumbing
- Water heater — age / leaks / anode
- Water pressure
- Visible leaks & supply lines
- Backflow preventer test tag
- Drains
- Fixtures
- Signs of past water damage (ceiling stains)
Electrical
- Panel — condition / labeling / clearanceCritical
- Breaker issuesCritical
- GFCI in wet areas
- Exposed wiringCritical
- Exterior / emergency lighting operation
Life Safety
- Smoke & CO detectors testedCritical
- Fire extinguishers charged + current tagCritical
- Fire alarm panel statusCritical
- Sprinkler heads clearCritical
- Exits unblockedCritical
- Exit signs litCritical
- Egress paths clearCritical
Elevators / Vertical
- Current inspection certificate postedCritical
- Operation
- Door sensors
- Machine room
Interiors / Common Areas
- Flooring
- Walls / ceilings — stains = water history
- Lobby / hallways / laundry
- Appliances
- Pest evidence
- Odors (mold / gas)Critical
Compliance & Documents
- Inspection certificates current (elevator, boiler, backflow, fire)
- Pre-1978 lead paint consideration
- Permits for visible recent work
Accessibility (ADA)
- Accessible entrance & route
- Restroom clearances & grab bars
- Signage & reach ranges
- Parking count & van-accessible space
Other checklists: Warehouse Property Condition Assessment Checklist · Senior Living Facility Inspection Checklist · Move-In / Move-Out Inspection Checklist · Apartment Building Inspection & Due Diligence Checklist · All types
Bought it? Turn the findings into a preventive-maintenance schedule →
Need the numbers rather than the walk? The condition assessment report builds the immediate-repairs and replacement-reserve tables →
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Last reviewed July 2026. This checklist and free tool produce a visual condition assessment, not an engineering evaluation, appraisal, or warranty. Repair-cost and useful-life figures are rough planning estimates that must be verified by licensed professionals.
Questions people ask
- What's on a commercial & office property condition assessment checklist?
- An ASTM E2018-style PCA for a commercial or office building — the same walkthrough whether it is for a lender, an insurer, or your own due diligence before buying. It covers site & grounds, building exterior / envelope, roof, structure, hvac / mechanical, plumbing, electrical, life safety, elevators / vertical, interiors / common areas, compliance & documents, accessibility (ada) — each item rated Good, Fair, or Poor with photos, location notes, and (where relevant) repair-cost and remaining-useful-life estimates.
- Is the checklist free?
- Yes — free, no signup, no watermark. Run the inspection on your phone and download a professional PDF report. Without an account everything stays on your device and goes nowhere else; in a CompliMaint workspace it is a workspace record, and the line under the tool says so.
- How long does due diligence take?
- Property due diligence typically runs about 2–6 weeks. A standardized inspection checklist keeps the physical assessment consistent so defects surface early.