Customer statement of account

Every invoice and payment for one customer, in date order, with the difference.

Every figure is derived, and that is the point

Nothing on this statement is stored. The charges are the invoices you already raised, the receipts are the payments you already recorded, and the difference is arithmetic over the two. There is no statement record and no statement total, so there is nothing that can quietly disagree with the documents underneath it.

A stored figure would be a second answer to a question that already has one, and the day the two disagree nobody can tell which one the customer was actually sent.

What it will not tell you

It will not say anything is overdue. Whether a payment is late depends on the terms on each invoice and on whatever was agreed since — a phone call extending somebody to the end of the month is real, and this product has never heard of it. The dates are printed; the conclusion is the reader’s.

It is also not a ledger. No entries are posted, no balance is carried forward, and nothing is aged into buckets or reconciled against a bank.

Where the numbers were made

Invoices and progress billings come from the estimate and invoice tool; payments and their receipts are recorded in the same place. What a job cost you against what it was quoted at is job profit, and what you owe other people is the vendor bill tracker.

Questions people ask

What is a statement of account?
A single page listing everything you have invoiced one customer and everything they have paid, in date order, with the difference at the bottom. It is what you send when somebody asks "what do I owe you?" and the answer needs to be defensible line by line, because the next question is always "for what?".
Where do the figures come from?
From the invoices, receipts and payments already recorded on this device. Nothing on the statement is stored separately, which means no total here can drift away from the documents it is summarizing. If a document is not on this device it is not on the statement, and the page says so rather than implying the list is complete.
Does an estimate count as a charge?
No. Only documents that ask to be paid — invoices and progress billings — go in the charged column. An estimate is an offer somebody may decline, a work order instructs your own people, and a receipt records money already received. Putting any of those in the charged column would inflate what somebody appears to owe, which is the worst thing a statement can do.
Does it show what is overdue?
No, and that is deliberate. Whether a payment is late depends on the terms on each invoice and on whatever was agreed afterwards — a phone call extending somebody to the end of the month is real and this product has never heard of it. The statement prints the dates and lets the reader draw the conclusion.
Is this an accounting ledger?
No. It posts no entries, carries no balance forward between periods, ages nothing into buckets and reconciles against nothing. There is no general ledger, no double entry and no bank connection anywhere in this product. It is a list of documents you already sent somebody, added up.
Can I send it to the customer?
Print it or save it as a PDF and send it however you normally send things. Nothing is emailed from here and nothing leaves your device on its own — this tool has no server side to send from.

A summary of documents already on this device. Not an accounting record, and no determination that any amount is due or overdue. Everything runs on your device.